ProHarbour

Port Operators ERP

The company has made a strategic decision to develop an ERP product family offered to port
operators. The goal of this development project is to create the first product for this upcoming
ERP product family, which will kickstart the new product business, and then develop additional
products for it. The first product is specifically aimed at billing management.

ProHarbour

OMNIS ISTE

What it is

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The future Port Operators ERP is a modular and scalable system designed specifically for the needs of port operators. The first phase focuses on billing management and the master data required for efficient invoicing. The system brings together customers, port services and products, price lists and contract prices, tax-related control data, users and access rights.
The system will support invoice creation for port services, PDF invoices, email delivery and electronic invoicing based on the Finvoice standard. The aim is to connect events such as vessel arrivals and departures, loading and unloading, storage and transfer operations directly to billing. This reduces manual work, speeds up invoicing and lowers the risk of errors and missed billable events.
The solution is being designed for browser and mobile use and can be provided either as a cloud service or within the customer’s own infrastructure. The initial billing-focused product will form the foundation for a broader ERP product family, which can later be extended to operational management, warehouse and logistics management, reporting and analytics, safety and access control.

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Omnis iste natus error sit

ProHarbour

Key capabilities

Pricing & Invoicing

Operational Master Data

Centralized management of customers, companies, vessels, voyages, terminals, warehouses, storage areas, ports, tariff products, price lists and related operational data. Shared master data reduces duplicate entry and provides consistent information across invoicing and future harbour operations

Structured invoice creation using tariff products, price lists, components, tiers, currencies and customer-specific pricing. Supports invoice groups and lines, Draft-to-Ready approval workflows, invoice numbering, credit invoices, VAT handling, exchange rates and controlled financial calculations.

Secure & Scalable Platform

Digital Invoice Delivery

Centralized management of customers, companies, vessels, voyages, terminals, warehouses, storage areas, ports, tariff products, price lists and related operational data. Shared master data reduces duplicate entry and provides consistent information across invoicing and future harbour operations.

Role- and permission-based access, configurable parameters, runtime translations, reusable master-data components, saved grid views and auditable business processes. The three-tier architecture provides a scalable foundation for future integrations, automated charging and broader harbour ERP functionality.

ProHarbour

Deployment and interfaces

Security and data protection

Flexible deployment

ProHarbour can be deployed as a managed cloud service or installed in the port operator's own infrastructure. The same application architecture and functionality are used in both deployment models.

Data is hosted within the EU and the system is designed in line with GDPR and current regulatory requirements. Role-based access control, audit logging and encrypted communication protect sensitive operational and financial data.

Open and standard interfaces

ProHarbour provides standard interfaces for integration with terminal operating systems, weighbridges, access control, metering, port community systems and financial software. This enables automated data exchange and a unified operational and financial process.

ProHarbour

Features and Functions

Integrated harbour operations, master data, pricing and invoicing

Master Data & Operatimal Structure

Pricing & Tariff Management

Centralized management of customers,companies, vessels and voyages
Ports, terminals, warehouses, storage areas and berths
Shared operational master data across invoicing and future harbour processes
Multilingual descriptions and parameter-driven classifications

Tariff products, components and tier-based pricing
Price lists for general and customer-specific pricing
Currency and exchange-rate support
Validity periods, priorities and controlled pricing rules
Foundation for automatic charging from operational events

Invoice & Financial Workflow

Vessel, Voyage & Port Operations

Draft, Ready, Approved, Numbered and delivery workflow
Invoice groups and detailed invoice lines
VAT handling, payment references and credit invoices
Invoice preview, printing, email and Finvoice
Attachments, billing notes and delivery preferences

Vessel and voyage master data
Terminal and port relationships
Voyage-related customer and operational information
Foundation for port-call-based charging
Future linkage to berth, storage and service events

Integration & Platform Capabilities

Security, Audit & Configuration

Three-tier architecture: Client → REST API → SQL Server
Finvoice and electronic invoice integration
Open interfaces for terminal, accounting and operational systems
Support for cloud or on-premise deployment
Scalable foundation for broader harbour ERP functionality

Role- and permission-based access
Audit fields and traceable business actions
Parameter-driven system configuration
Runtime multilingual UI
Saved user grid views and configurable desktop workflows

ProHarbour

Technology and architecture

Modern three-tier harbour ERP platform

What is the technology behind ProHarbour and What are the main characteristics Of it?

ProHarbour is a modern three-tier application built with Delphi. It provides a secure, scalable and configurable platform for operations. master data, pricing and invoicing, with open interfaces to external systems.

ProHarbour

Pilot programme and demonstration

We are looking for port operators and terminal companies Who want to test the ProHarbour billing module in a real harbour environment. Pilot users get an early view of the invoicing workflow and influence the features of the first release. Please email us at jr@qprojects.fi.